Workforce management software for the retail industry

Success in the retail greatly depends on the excellent workforce management. Spica’s workforce-management software can bring a whole new level of efficiency to your retail business. From mom-and-pop stores to large retailers and eCommerce businesses, many cannot imagine running their business without this solution.

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Trusted by many succesful retail companies

No more headaches and administrative work with timesheets

Instead of using spreadsheets (or even paper forms or online calculators), modern and productivity-prone retail employers use dedicated, cloud-based workforce management software on their mobile phone or the web.

The switch from spreadsheets to software is quick and simple. Our consulting-support centre will take you through migration step by step and help you become a more efficient and profitable retail business.

No need for manual entries, everything is done automatically

More accuracy and fewer stolen hours

No need to constantly remind employees to send their timesheets in

Advanced reports with trends and work analytics

Access data in real-time when you need it

GDPR-compliant solution with an audit trail and backups

Try SPICA All Hours for free!

Try out All Hours for 14 days and decide if it's a good fit for your business.

Start a free trial

> No credit card required

> Cancel any time

Book a demo

All your retail time-management needs covered

Staff scheduling

Optimally schedule staff on an interactive calendar or use workhour templates

Time & Attendance

Gain insight into arrivals, departures, lunch breaks, business trips, remote work, and more

Clocking in & out

Get the most out of a cloud-based mobile and web app that comes with clocking terminals

Absence management

Approve leave requests and manage paid and unpaid time off

Overtime tracking

Geolocations & geofencing

Payroll integration

Analytics & Reporting

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Testimonials from our happy customers in retail

“Our goal was to simplify our time tracking process and achieve faster and more accurate payroll processing.” Suzana Makivić head of HR at Optika Clarus

How Clarus manages time & attendance at 34 branches and automates payroll

Clarus is the leading provider of optical supplies and the largest optical centre in Slovenia. They have 34 branches, 145+ employees, and more than 100 brands of eyeglasses and other optical accessories.

Clarus uses Spica at their branches for employees to clock in and out. Thus, it’s always clear if the right employees are at the right branch at the right time and who accessed a specific branch. Employees (and their managers) can always see their time and attendance analytics in their mobile app, including their paid presence, lunch breaks, overtime, and vacation days left. Accurate timesheet data can be easily exported and imported in ERP software for automated payroll processing.

140 +

employees

34

locations

25

different schedules

Workforce management software designed for the specific challenges in the retail industry

Workforce scheduling with flexible time schedules

With our retail workforce management software, you can always deploy the right number of suitably qualified employees exactly where and when they are needed. You can automate the scheduling process, optimize labor costs, and provide better transparency for greater employee satisfaction.

Optimize shift scheduling and automate processes

Ensure that rosters do not overlap and avoid conflicts

Easily distribute rosters among employees

No understaffing during peak season

Mobile access for employees to check shifts

Real-time presence of employees at multiple locations

In retail, knowing who is working at which location at any given time is of the utmost importance. With our real-time dashboard, you can see just that and take all necessary actions for optimal staff distribution among different locations.

The dashboard that shows who is working and who is not

Always know if the store is opened, who is late and how short breaks are used

Know the number of employees at different locations

Optimize employee allocation in real-time (avoid coverage gaps…)

Geolocation and geofencing supported

Automated timesheets - for payroll processing

Save time preparing payroll and don’t waste it on tasks that can be automated. Export timesheets into your payroll solution with one click. Customize and get detailed reports or a summary of paid hours, absences, and overtime for a given period.

Reduce administration

Automate payroll processing

Customizable exports

Try SPICA All Hours for free!

Try out All Hours for 14 days and decide if it's a good fit for your business.

Start a free trial

> No credit card required

> Cancel any time

Book a demo

Job costing in retail

Using our retail workforce management software, you can easily record different activities such as cashier work, stocking shelves, arranging shop window displays, warehouse work, shipping, etc.; and know the associated costs.

Additional analytics of your labor costs

Benchmark and optimize costs

Make sure no time is wasted on low-value activities

COVID-19 Shield: Touch-free punching methods

The main idea of Spica’s COVID-19 shield is to prevent germs from spreading through touching different surfaces when using our clocking infrastructure. Employees can clock-in on their mobile phones to minimize queuing and contact.